The past month of my life has been been an overwhelming blur of work, school, and sorority life. As the Membership Chairman for my sorority I have been in charge of planning our fall formal recruitment. Planning a sorority recruitment is much like planning a wedding. It takes months of planning, weeks of preparation, hours of executing, and suddenly it’s over.
Although I have always known that my delegation skills lacked, it became very apparent while planning recruitment. There is only a limited amount that one can do on there own and only so many tasks one can complete. Learning to delegate is a key part of getting things done. I want to share the whos and hows of delegating to make it easier.
The Who and How Delegating
To Whom Should You Delegate– factors to consider
- Consider the experience, knowledge and skills of the individual as they apply to the delegated task
- Consider the individual’s preferred work style
- Consider the current workload of this person
How Should You Delegate– Use the following principles to delegate successfully
- Clearly articulate the outcome desired
- Begin with the end in mind and specify the desired results
- Identify constraints and boundaries. Where the lines of authority are and who is responsible and accountable for what.
- Understand that you can delegate responsibility but you cannot delegate accountability. You are ultimately responsible for the end result.
- Provide adequate support. Be sure the person responsible has the supplies or access to the supplies they need and access to someone able to answer questions for them.
- Focus on results rather than what should be done
- Concern yourself with that has happened rather than what needs to happen. Facilitate success and trust
- Establish and maintain control
- Discuss timelines & deadlines
- Agree on a schedule of checkpoints at which you’ll review the project or task progress
- Make adjustments as necessary
- Take time to review all work completed
By delegating tasks you are able to accomplish more in a shorter amount of time. The work will also be better quality because you won’t be spreading yourself too thin. Delegating is also a great skill to have. Being able to delegate looks great to future employers.
College Works Painting